Privacy & cookie policy

Privacy & cookie policy

Last updated: 29 June 2015

Privacy policy

Information we may collect from you

We may collect and process the following data about you:

  • Information that you provide when you interact with our website (the “Site“).
  • Information you provide in order to apply for a job via the Site, complete a survey, or if you report a problem with the Site.
  • If we ask you for your contact details for future marketing use, the contact details you provide to us, although you have the option to opt-out of such use.
  • Details of your use of the Site  (including, but not limited to, traffic data and location data) whether this is required for our own purposes or otherwise, and the resources that you access.
  • Any content that you submit to review sections, forums or any other publicly accessible area of the Site.
  • If you contact us, we may keep a record of your email or other correspondence.

If you are providing us with personal information about any other person, you confirm that you have obtained his or her consent and made him or her aware of this policy before providing the information to us.

IP addresses

We may collect information about your device including, where available, your IP address, operating system and browser type, for system administration and to report aggregate information to our advertisers. This is statistical data about our users’ browsing actions and patterns, and does not identify any individual.

Where we store your personal data

The data that we collect from you may be transferred to, and stored at, a destination outside the European Economic Area (‘EEA’) and transferred to our suppliers or service providers.  It may also be processed by staff operating outside the EEA who work for us or for our suppliers or service providers. By submitting your personal data, you agree to this transfer, storing or processing.  We will take all steps reasonably necessary to ensure that your data is treated securely and in accordance with this privacy policy. All information you provide to us is stored on our secure servers.  Where we have given you (or where you have chosen) a password which enables you to access certain parts of the Site, you are responsible for keeping this password confidential.  We ask you not to share a password with anyone. Unfortunately, the transmission of information via the internet is not completely secure.  Although we will do our best to protect your personal data, we cannot guarantee the security of your data transmitted to the Site and any transmission is at your own risk.  Once we have received your information, we will use strict procedures and security features to try to prevent unauthorised access.

Uses made of the information

We use information held about you in the following ways:

  • To ensure that content on the Site is presented in the most effective manner for you and for your device.
  • To process your job application received via our Site.
  • To allow you to participate in interactive features of our Site, when you choose to do so.
  • To notify you about changes to our service.
  • To provide you with information and offers that we or (with your consent) selected third parties feel may interest you.

We will only contact you by electronic means (email or SMS) with information about goods and services similar to those which were the subject of a previous interaction with you, unless you have consented to additional marketing contact from us.  Where we permit selected third parties to use your data, they will contact you by electronic means for marketing purposes only if you have consented to this.

Disclosure of your information

We may disclose your personal information to any member of our Group, which means our subsidiaries, our ultimate holding company and its subsidiaries, to our suppliers and service providers, and to Government bodies and other authorities to whom we are legally obliged to pass your data.

Your rights

You have the right to ask us not to process your personal data for marketing purposes.  We will inform you (before collecting your data) if we intend to use your data for such purposes or if we intend to disclose your information to any third party for such purposes.  You can exercise your right to prevent such processing by ticking/unticking certain boxes on the forms we use to collect your data.  You can also exercise the right at any time by clicking on “unsubscribe” (or similar) on a relevant marketing communication, or by writing to: 128 Wigmore Street, London W1U 3SA. Our site contains links to and from the websites of our suppliers, advertisers and other third parties.  If you follow a link to any of these other websites, please note that these websites have their own privacy policies and that we do not accept any responsibility or liability for these policies or for these third party websites.  Please check these policies before you submit any personal data to these websites.

Access to your personal data

The Data Protection Act 1998 gives you the right to check that your personal data is being processed lawfully (“subject access right”).  Your subject access right can be exercised in accordance with that Act.  Any subject access request must be made in writing to: 128 Wigmore Street, London W1U 3SA, and may be subject to a fee of £10 to meet our costs in providing you with details of any personal data we hold about you.

Changes to our privacy policy

We reserve the right to update or alter this Privacy Policy from time to time. Any changes will be posted on this page and where appropriate will be notified to you by pop-up, e-mail or other means.

Cookie Policy

Information about our use of cookies

Our website uses cookies to distinguish you from other users of our website. This helps us to provide you with a good experience when you browse our website and also allows us to improve our site. By continuing to browse the site, you are agreeing to our use of cookies. A cookie is a small file of letters and numbers that we store on your browser or the hard drive of your computer if you agree. Cookies contain information that is transferred to your computer’s hard drive. We may from time to time use the following cookies:

Strictly necessary cookies. These are cookies that are required for the operation of our website. They include, for example, cookies that enable you to log into secure areas of our website.

Session cookies. A session cookie is a cookie that allows us to keep track of your movement through the web site during an active session. Session cookies do not collect information about you (the user), but typically store data in the form of a unique identifier that does not personally identify you and is erased when you close the web browser. Session cookies help us ensure that we do not ask for the same information many times and negates the need to login multiple times as you navigate from one page to the next.

Analytical/performance cookies. They allow us to recognise and count the number of visitors and to see how visitors move around our website when they are using it. This helps us to improve the way our website works, for example, by ensuring that users are finding what they are looking for easily.

Functionality cookies. These are used to recognise you when you return to our website. This enables us to personalise our content for you, greet you by name and remember your preferences (for example, your choice of language or region).

Targeting cookies. These cookies record your visit to our website, the pages you have visited and the links you have followed. We will use this information to make our website and the advertising displayed on it more relevant to your interests. We may also share this information with third parties for this purpose.

Third party cookies. We may allow our business partners to use cookies on our site for the same purposes identified above. We may also use service providers acting on our behalf to use cookies for the purposes identified above.

You can find more information about the individual cookies we currently use and the purposes for which we use them in the table below:

Cookie Name Owner Purpose More information
Analytical / performance cookie __ga__utma __utmb __utmc

__utmv

__utmz

Google From time to time PEP&CO uses Google Analytics. This is a web analytics service provided by Google, Inc. Google Analytics sets a cookie in order to evaluate use of our website and compiles a report for us. Expires when the session ends
Functionality cookie Bid_1_password_protect_auth WordPress Authentication cookie. When you log in to a dashboard, this validates your details and recalls your account details. Persistent cookie
Session cookie Wpjb_transient_id WordPress This cookie manages preferences of activated users. It is a session cookie which is automatically removed when changing or closing the web browser. Expires when the session ends. Does not hold any personal data

Further information about cookies

The Interactive Advertising Bureau (IAB) is an industry body that develops standards and guidelines to support online business processes. It has produced a website (www.allaboutcookies.org) which explains how cookies work and how they can be managed.

Disabling and enabling cookies

You have the ability to accept or decline cookies by modifying the settings on your Internet browser. The IAB website (www.allaboutcookies.org) tells you how to remove cookies from your browser. However, if you use your browser settings to block all cookies (including essential cookies) you may not be able to access all or parts of our site.